MyCaseLog is a personal surgical logbook app built by Dr. Vikrant Azad ("we", "us"). It is designed offline-first and privacy-first: your surgical records live on your device, the AI assistant runs entirely on your device, and nothing you record is ever sold or used to advertise to you. This policy explains what data the app handles, where it goes, and the controls you have.
This data is stored on your device and synced to your own private, region-resident cloud space (see §4) so your logbook survives a lost phone and follows you across your devices. Patient-identifying fields are encrypted on your device before they sync; they travel and rest as scrambled text that only your devices can read, using a key protected by your recovery phrase. We cannot read them, and they are visible only to you.
You are responsible for following your institution's rules and local law when recording patient information. MyCaseLog is your personal logbook — it is not a hospital record system and does not connect to hospital EHRs.
The AI features — the assistant chat, case search, letter drafting, report scanning, and clinical lookups — run on models downloaded to your device. Your questions, cases, and documents are not sent to any AI service.
One narrow exception, designed to keep nothing personal: when the assistant cannot answer a question about using the app, a de-identified rephrasing of that question (never your typed words, never anything about a case or patient) may be shared with us so the help content can improve. It is rewritten on your device to remove names, dates, and details before anything is sent, limited to a few per day. You can turn this off in Settings → AI → Improve assistant answers.
Your synced data is held in your own space in Google Cloud (Firebase), in the region matching your account — currently the United States or India — and is not moved between regions. Attachments you add are stored the same way. During the beta, MyCaseLog is free; there is no sale of any tier of service and no ads.
To keep the app working we collect limited technical telemetry via Google Firebase: crash reports and anonymous feature-usage signals (for example, "a chat turn took 2 seconds"). These signals are engineered to be free of patient data and free of your typed text. We do not use advertising identifiers and we do not track you across other apps or websites.
If a research project is proposed through the app, your cases are used only with your explicit consent, in de-identified form, for that specific project. Nothing is contributed silently.
The app asks for permissions only when a feature needs them: the camera and photo library (attaching images to cases), the calendar (read-only, to import your upcoming cases into the schedule), biometrics (unlocking the app), and notifications. Each can be declined or revoked in your device settings.
You can delete individual cases, notes, and attachments in the app at any time. To delete your account and all synced data, contact us through Settings → Help & Support (deleting an account is a big, irreversible step, so it is handled by the team) — deletion is permanent and removes your synced data from our systems.
MyCaseLog is a professional tool for surgeons and is not directed at children under 16.
If we make material changes, the app will show you the updated policy and ask you to review it before you continue. The version and date at the top of this page always identify the current policy.
Questions or requests about your data: use Settings → Help & Support in the app, or email mycaselogapp@gmail.com.